Going Paperless is not a trend, but a necessity.
“It is not the strongest of the species that survive, nor the most intelligent, but the one most responsive to change.” – Charles Darwin
With today’s growing modernization and the continuous existence of abrupt changes, have you ever thought about how your business will survive? Going paperless might be one of the answers. Here’s why:
1. Cost-effectiveness
You will be able to reduce your costs for supplies; such as papers, inks, writing, and filing materials; and for furniture like file cabinets. Also, since it requires computers, you are encouraged to invest in long-term assets, which will give you benefits for a longer time with just a bit of a high initial cost.
2. Space-saving
You can either put your files in Google Drive, cloud, or any accounting software. Aside from the fact that softcopy files are compressible, through online service platforms like iLovePDF, PDF Compressor, and Compress JPEG, creating backup files doesn’t require much space.
3. Ease of File Searching
There is a search engine that can be used for searching files.
4. Ease of Recovery
Online files can be recovered from trash or recycle bin at a certain period. If not, IT specialists can help with it.
5. File flexibility
Through online service providers such as iLovePDF/ and SmallPDF, files can now be converted to JPEG, PDF, Word, or any other format of your own accord.
6. Easy and Fast File Sharing
You can share your documents through Gmail or Facebook Messenger, which are fast and cost less and create a backup file at the same time.
7. Hassle-free Business Travels
You can carry your files wherever you go and access them using a single gadget.
8. Convenient File Organization
With the folders that you created, you can move files from one folder to another, and rename them anytime.
9. Process Efficiency
Using online accounting software like QuickBooks brings efficiency to the process by saving time in data generation and reducing the risk of human error.
10. Less Cost Shifting
You just need to acquire the necessary equipment or chosen application/platform, learn the process and the transfer can already commence.
Going paperless will not only save you time, money, and space but will give you convenience and ease in running your business.
You can find a related article on saying goodbye to manual books of accounts that can help you gain more insight into going paperless.
“Modern technology has become a total phenomenon for civilization, the defining force of a new social order in which efficiency is no longer an option but a necessity imposed on all human activity.”
-Jacques Ellul
Mary Joy A. Capsa is a fourth-year student at City College of Calamba, taking up a Bachelor of Science in Accountancy. She finished her on-the-job training with excellence at SGL Accounting and Business Solutions as an accounting and bookkeeping intern. She now became part of the SGL team as a junior accountant.