Why Go Paperless?

Going from manual folders to searchin in Google drive folders

Going Paperless is not a trend, but a necessity.

“It is not the strongest of the species that survive, nor the most intelligent, but the one most responsive to change.” – Charles Darwin

With today’s growing modernization and the continuous existence of abrupt changes, have you ever thought about how your business will survive? Going paperless might be one of the answers. Here’s why:

1.  Cost-effectiveness

You will be able to reduce your costs for supplies; such as papers, inks, writing, and filing materials; and for furniture like file cabinets. Also, since it requires computers, you are encouraged to invest in long-term assets, which will give you benefits for a longer time with just a bit of a high initial cost.

2.  Space-saving

You can either put your files in Google Drive, cloud, or any accounting software. Aside from the fact that softcopy files are compressible, through online service platforms like iLovePDF, PDF Compressor, and Compress JPEG, creating backup files doesn’t require much space.

Where would you like to search, manual folders or your drive folders

3.     Ease of File Searching

There is a search engine that can be used for searching files.

4.     Ease of Recovery

Online files can be recovered from trash or recycle bin at a certain period. If not, IT specialists can help with it.

5.     File flexibility

Through online service providers such as iLovePDF/ and SmallPDF, files can now be converted to JPEG, PDF, Word, or any other format of your own accord.

6.     Easy and Fast File Sharing

You can share your documents through Gmail or Facebook Messenger, which are fast and cost less and create a backup file at the same time.

7.     Hassle-free Business Travels

You can carry your files wherever you go and access them using a single gadget.

8.     Convenient File Organization

With the folders that you created, you can move files from one folder to another, and rename them anytime.

9.     Process Efficiency

Using online accounting software like QuickBooks brings efficiency to the process by saving time in data generation and reducing the risk of human error.

10.   Less Cost Shifting

You just need to acquire the necessary equipment or chosen application/platform, learn the process and the transfer can already commence.

Going paperless will not only save you time, money, and space but will give you convenience and ease in running your business.

You can find a related article on saying goodbye to manual books of accounts that can help you gain more insight into going paperless.

“Modern technology has become a total phenomenon for civilization, the defining force of a new social order in which efficiency is no longer an option but a necessity imposed on all human activity.”
-Jacques Ellul

Mary Joy Capsa Junior Accountant of SGL AccountingMary Joy A. Capsa is a fourth-year student at City College of Calamba, taking up a Bachelor of Science in Accountancy. She finished her on-the-job training with excellence at SGL Accounting and Business Solutions as an accounting and bookkeeping intern. She now became part of the SGL team as a junior accountant.

Leave a Comment

Your email address will not be published. Required fields are marked *